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Databases
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Section 4
Bodies within the ICTI CARE FoundationArticle 4.1 Governance BoardRole 4.1.1 The Governance Board is the supreme decision-making body of the ICTI CARE Foundation and is the owner of the ICTI CARE Process. It provides leadership and oversight and supports funding of the ICTI CARE Process, ensuring that the operations are effective, credible, and transparent to all stakeholders. Composition 4.1.2 The Board has fourteen members, of which one-half plus one constitutes a quorum.
Leadership 4.1.4 The Governance Board is presided over by one Chair or by two Co-Chairs. Membership 4.1.7 The Board can decide on new members within the above-mentioned categories. Board committees 4.1.9 The Chair(s) of the Governance Board can at any time establish committees within the Governance Board to deal with specific issues. Examples of such committees include:
Meetings 4.1.10 The Governance Board meets at least bi-annually and can use conference calls, e-mail or other means to communicate and make decisions in between meetings as necessary. Decision-making 4.1.12 Board decisions are made by consensus. Article 4.2 President/CEORole 4.2.1 The ICTI CARE Governance Board mandates the President/CEO as the leader of the ICTI CARE Process, whose responsibilities include the day-to-day management, finances, and operation of both the ICTI CARE Process and the ICTI CARE Foundation. Reporting relationship 4.2.2 The President/CEO reports to the Governance Board. Decision making 4.2.3 On strategic issues, the President/CEO makes decisions in consultation with the Chair(s) of the Governance Board. Strategic issues in this context include but are not limited to:
4.2.4 On specific issues, the President/CEO makes decisions in consultation with the Chair(s) of the relevant committees of the Governance Board. Specific issues in this context include but are not limited to:
4.2.5 The President/CEO must keep the Governance Board members informed of all decisions that may concern the Board. Generally speaking, these are defined as being any matters that would have an overall affect on the functioning of the Process or the Foundation, or which would materially affect its financial situation or legal status, as well as any matters reserved specifically to the Board or otherwise designated by the Board or its Chairs. This may be done by verbal or written reports at Board meetings or by e-mail or letters in the interim between meetings. Article 4.3 SecretariatRole 4.3.1 The Secretariat handles the day-to-day operational tasks, including but not limited to the following:
Reporting relationship 4.3.2 The Secretariat reports to the President/CEO. Article 4.4 OperationsRole 4.1.1 Operations is responsible for managing and driving the day-to-day functioning of the ICTI CARE Foundation and the ICTI CARE Process, and for making sure that all procedures and operations are carried out in a professional, efficient, and correct manner. Reporting relationship 4.4.2 Operations report to the President/CEO. Structure 4.4.3 The ICTI CARE Operations units are structured around centers of operation. Examples of such centers include:
4.4.4 A Director of Operations can be appointed for each center of operations. A Director of Operations can also be responsible for more than one center. Article 4.5 – Technical Advisory Boards4.5.1 A Technical Advisory Board (TAB) is an independent body that provides technical expertise and quality control to the ICTI CARE Process. The TAB operates according to the principles and procedures as set out by the Governance Board. 4.5.2 The ICTI CARE Foundation has three Technical Advisory Boards:
4.5.3 Technical Advisory Boards are independent by nature. They make written recommendations on technical issues to the President/CEO and/or the Board and on operational issues to the Director of ICTI CARE Asia Limited and/or the President/CEO. 4.5.4 Each Technical Advisory Board should not consist of less than five members. They serve for a term of three years.
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Handbook Table of ContentsSection 1Introduction Section 2 ICTI CARE Foundation Section 3 Terminology and Definitions Section 4 Bodies within the ICTI CARE Foundation 4.1 Governance Board 4.2 President/CEO 4.3 Secretariat 4.4 Operations 4.5 Technical Advisory Boards Section 5 Processes of the ICTI CARE Foundation 5.1 Date Certain 5.2 Convergence Process 5.3 Fundraising 5.4 Budget 5.5 Governance Board meetings 5.6 TAB meetings 5.7 Revisions of the ICTI Code of Business Practices 5.8 Revisions of ICTI CARE Code Framework 5.9 Complaint handling procedures Section 6 Audit Operation Procedures 6.1 Quality Control Audits - Flowchart 6.2 Investigatory Audits - Flowchart 6.3 Compliance and Remediation Procedure - Flowchart |
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